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Boost your productivity with these Microsoft Excel keyboard shortcuts


Why keyboard shortcuts are important in Microsoft Excel

Basic Excel keyboard shortcuts

  • H2: Navigation shortcuts

  • H2: Cell editing shortcuts

  • H2: Formatting shortcuts

Advanced Excel keyboard shortcuts

  • H2: Formula and function shortcuts

  • H2: Data manipulation shortcuts

  • H2: Worksheet and workbook shortcuts

Customizing keyboard shortcuts in Excel

Tips for mastering Excel keyboard shortcuts



  • H3: Can I use keyboard shortcuts in Excel for Mac?

  • H3: How can I remember all these keyboard shortcuts?

  • H3: Are there any hidden or lesser-known keyboard shortcuts in Excel?

  • H3: Can I create my own keyboard shortcuts in Excel?

  • H3: Do keyboard shortcuts work in Excel Online?

Boost your productivity with these Microsoft Excel keyboard shortcuts

Microsoft Excel is a powerful tool that is widely used for data analysis, calculation, and organization. Whether you're a student, professional, or business owner, knowing how to efficiently navigate and perform tasks in Excel can significantly boost your productivity. One way to achieve this is by using keyboard shortcuts, which allow you to perform various actions quickly without relying on the mouse or menus. In this article, we'll explore a range of Excel keyboard shortcuts that can help you streamline your workflow and accomplish tasks with ease.

Why keyboard shortcuts are important in Microsoft Excel

Using keyboard shortcuts in Microsoft Excel offers several advantages. Firstly, they save you time by eliminating the need to navigate through menus or search for specific options. With just a few keystrokes, you can perform complex tasks, such as formatting data, applying formulas, or moving between worksheets. Moreover, keyboard shortcuts can enhance your accuracy by reducing the chances of errors that may occur when relying solely on manual inputs. By mastering these shortcuts, you can become more efficient and proficient in Excel, ultimately increasing your productivity.

Basic Excel keyboard shortcuts

Navigation shortcuts

Navigating through large Excel spreadsheets can be cumbersome and time-consuming. However, with the help of navigation shortcuts, you can quickly move between cells, columns, rows, and worksheets. Here are a few essential navigation shortcuts to get you started:

  • Ctrl+Home: Move to the beginning of the worksheet.

  • Ctrl+End: Move to the last cell with content in the worksheet.

  • Ctrl+Arrow keys: Move to the edge of the current data region.

  • Ctrl+Page Up/Page Down: Switch between worksheets.

Cell editing shortcuts

Editing cells is a fundamental aspect of working with Excel. These shortcuts allow you to efficiently modify cell contents, apply formatting, and perform basic calculations:

  • F2: Edit the active cell.

  • Ctrl+C: Copy selected cells.

  • Ctrl+V: Paste copied cells.

  • Ctrl+B: Apply or remove bold formatting.

  • Ctrl+Z: Undo the last action.

Formatting shortcuts

Formatting data in Excel is crucial for presenting information clearly. Here are some formatting shortcuts that can help you quickly apply formatting options:

  • Ctrl+1: Open the Format Cells dialog box.

  • Ctrl+Shift+1: Apply or remove number formatting with two decimal places.

  • Ctrl+Shift+5: Apply or remove strikethrough formatting.

  • Ctrl+Shift+$: Apply currency formatting.

Advanced Excel keyboard shortcuts

Formula and function shortcuts

Excel's formula and function capabilities are extensive, and knowing the right shortcuts can speed up your calculations and analysis. Here are a few advanced shortcuts for working with formulas and functions:

  • Ctrl+Shift+Enter: Enter an array formula.

  • F4: Repeat the last action in the formula bar.

  • Alt+=: AutoSum selected cells.

  • Ctrl+Shift+%: Apply percentage formatting.

Data manipulation shortcuts

Manipulating data efficiently is essential when working with large datasets. These shortcuts can help you quickly sort, filter, and manage your data:

  • Alt+;: Select visible cells only.

  • Ctrl+Shift+L: Apply or remove filters.

  • Alt+Shift+→: Group rows or columns.

  • Ctrl+Shift+~: Display numbers in the default format.

Worksheet and workbook shortcuts

Excel workbooks often contain multiple worksheets, and managing them effectively is crucial. These shortcuts can simplify your worksheet and workbook management tasks:

  • Ctrl+Shift+F: Find and replace within the workbook.

  • Ctrl+Page Up/Page Down: Switch between open workbooks.

  • Ctrl+Shift+N: Insert a new worksheet.

  • Ctrl+1: Format cells dialog box for the selected range.

Customizing keyboard shortcuts in Excel

While Excel provides a wide range of default keyboard shortcuts, you can also customize them according to your preferences. To customize keyboard shortcuts in Excel:

  1. Click on the File tab and select Options.

  2. In the Excel Options dialog box, click on Customize Ribbon.

  3. Under the Customize the Ribbon section, click on the Customize button next to "Keyboard shortcuts."

  4. In the Customize Keyboard dialog box, select the desired command category and command from the list.

  5. Click on the Press new shortcut key field and enter the desired shortcut.

  6. Click Assign to assign the new shortcut.

  7. Click Close to save your changes.

By customizing keyboard shortcuts, you can align Excel's functionality with your workflow and make it even more efficient for your specific needs.

Tips for mastering Excel keyboard shortcuts

Mastering Excel keyboard shortcuts takes practice and repetition. Here are some tips to help you effectively learn and integrate them into your workflow:

  1. Start with the basics: Begin by learning a few essential shortcuts and gradually expand your repertoire.

  2. Practice regularly: Incorporate keyboard shortcuts into your daily Excel tasks to reinforce your muscle memory.

  3. Print or refer to cheat sheets: Keep a printed list of shortcuts or refer to online resources for quick reference when needed.

  4. Use mnemonic devices: Create mnemonics or associations to remember complex shortcuts.

  5. Take advantage of tooltips: Hovering over menu options in Excel often reveals associated keyboard shortcuts.

By implementing these tips, you'll gradually become more proficient in using Excel keyboard shortcuts and experience increased productivity in your work.


Efficiency and productivity are paramount when working with Microsoft Excel. By leveraging the power of keyboard shortcuts, you can navigate, edit, format, and manipulate data with ease, saving valuable time and effort. Remember to practice and gradually incorporate shortcuts into your workflow to reap the full benefits. Excel's extensive shortcut capabilities will continue to enhance your productivity and make your data-related tasks more manageable.


Can I use keyboard shortcuts in Excel for Mac?

Yes, Excel for Mac also supports keyboard shortcuts. However, there might be some differences compared to the Windows version. You can refer to Microsoft's official documentation or the Excel for Mac Help section for a list of Mac-specific shortcuts.

How can I remember all these keyboard shortcuts?

Remembering all the shortcuts can be challenging, especially when starting. Start with a few basic shortcuts and gradually build up your knowledge. Regular practice, referencing cheat sheets, and incorporating shortcuts into your daily workflow will help you remember them over time.

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